When you create a challenge, you can decide who is able to see and take part in it.

If a user has access to a challenge, they will be able to see the challenge listed on the challenge directory page and the Standard home page. Users must also have access to a challenge in order to see any ideas or comments that are in that challenge. Put another way, if a user doesn't have access to a challenge, they wont see it listed anywhere and they wont be able to see any of the ideas in the challenge.

You can also add moderators to challenges using the access settings; moderators can edit, move and approve ideas. There's more information about what moderators can do in our guide to the moderator role.

In this article:

  • The challenge access panel

  • Removing access to a challenge

  • Adding users to a challenge

  • Adding challenge moderators

The challenge access panel

On the Settings tab of the challenge editor (or in each phase of a funnel challenge in Challenge Type) you will see the Access panel. If a user or user group is in the panel, they are able to view and participate in the challenge.

When you set up a challenge only the current admins are set as moderators, with no access for other users. There is an "Everyone" group that can be aded when you're ready for all users to get involved. Instructions for this are posted in green below the access box.

When the group is in the Access panel, that means that all users have Access to that challenge.

You can add or remove groups and individuals from this panel to change who is able to see and participate in the challenge.

Removing access to a challenge

To remove a user or group from the challenge:

  1. Go to the Challenge Settings tab of the challenge editor (or the relevant phase in Challenge Type for funnel challenges).

  2. In the access panel, hover your mouse over the person or group that would like to remove.

  3. A cross will appear next to the profile picture or icon of the person or group, click on this to remove their access to the challenge.

Attention

When you have removed the 'Everyone' group, only those users that are listed in the Access panel will have access to the challenge.

Adding users to a challenge

You can give challenge access to individual users, custom user groups and the system group 'Everyone'.

Giving access to an individual user:

1. Select the 'Users' option underneath the search bar in the Access Panel

2. Type the name of the user that you would like to add to the challenge

3. As you type, a list of users that match your search criteria will appear. Click on the user that you'd like to add to the challenge.

Giving access to a group:

1. Select the 'User groups' option underneath the search bar in the Access Panel

2. Type the name of the group that you would like to add to the challenge

3. As you type, a list of groups that match your search criteria will appear. Click on the group that you'd like to add to the challenge.

Adding challenge moderators

In Crowdicity, you can decide who will moderate challenges on a case by case basis: for each challenge you decide which users will be the moderators.

To make someone a moderator, you must first add them to the access panel using the steps above. When they are in the access panel, click the 'Moderate' tickbox next to their name. You can make a group of users moderators in the same way,

Good to know

When you create challenge, the any Administrators in your community are automatically made moderators of the challenge.
If you don't want them to be a moderator, just untick the box but remember that, as an administrator, they can also edit the access settings for the challenge.
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